Canada Saskatchewan Cemetery Transcripts 1850-1994

This blog post will be updated as new updates come along.

Project Started: July 22, 2014

Post Last Updated: July 22, 2014

Skill level: Beginner


Main Links


Sample Images

Cemetery Transcript Index Card – Sample Image

How to Index a Cemetery Transcript Index Card

click on link above to see instructions

 

Cemetery Transcript Page

How to Index a Cemetery Transcript Page

click on link above to see instructions

 

Cemetery Transcript Register

How to Index a Cemetery Transcript Register

click on link above to see instructions

Cemetery List – DO NOT INDEX Mark No Extractable Data

Cemetery List – DO NOT INDEX Mark No Extractable Data

Cemetery Index – DO NOT INDEX Mark No Extractable Data

Obituary – DO NOT INDEX Mark No Extractable Data


Instructions, Field Helps and Updates

If I haven’t listed something you are confused about please see the PDF Presentation listed above or ask in a comment. If there’s something you think should be on here please let me know. Everything is in Alphabetical order.

Age

Index only full years. If fractions of years were recorded or if months were recorded, round down to the nearest full year. If less than one year was recorded, or if the age was recorded as “stillborn,” index the age as 0 (zero).

If the age was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: 0

Click here to see an example: 84

Alias Names or Variation in the Record, and Using “Or” to Separate Names

An alias is an assumed or additional name.

AKA means “also known as” and indicates another name by which the person was known.

Sometimes, the clerk might have used quotation marks or parentheses to indicate an alias or other name.

To index a name that has one or more aliases or uses “AKA,” type the word Or between each name.

  • For example, if an individual’s name is listed as “Joseph Broski AKA Joseph Browzowski AKA Jozef Brzozowski,” you would type:
    • Given Names: Joseph Or Jozef
    • Surname: Broski Or Browzowski Or Brzozowski
  • Or, if the clerk wrote a name as “John ‘Buck’ Harrison,” you would type:
  • Given Names: John Or Buck
  • Surname: Harrison

The word “Or” can also be used when two different names or spellings of names are given on a document and you cannot determine which name is correct.

  • For example, if the given name was written as “Mary” in one place on the document and as “Marion” in another place, you would type:
    • Given Names: Mary Or Marion

Birth Day

Type the one- or two-digit number for the day.

The dates usually follow the “dd.mm.yyyy” format. Be aware that the day was usually written before the month.

If the birth day was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: 8

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

The dates usually follow the “dd.mm.yyyy” format. Be aware that the day usually comes before the month.

If the birth month was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: Dec

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If the birth year was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: 1836

Blank and No Extractable Data Images

Do not index blank forms.

If an image is blank or all forms on the image are blank, mark the entire image as Blank Image.

If an image contains only information that does not need to be indexed, mark it as a No Extractable Data Image. To do these:

  1. Click the Header Data tab.
  2. Click in the Image Type field.
  3. Select Blank Image or No Extractable Data Image.
  4. Press Enter or Tab.
  5. Click Yes on the warning message.

Finish indexing the rest of the images in the batch.

Cemetery Name

Type the cemetery name as it was written on the record. If “Cemetery” was written as part of the name, include it in this field. 

If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the cemetery name.

If the cemetery name was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: Oakly Cemetery

Corrected or Crossed-Out Information

When the information was crossed out and then replaced, type the new data in the appropriate fields.

When the information was crossed out, was not replaced, and can be read, type the crossed-out information.

When the information was not crossed out but was replaced or was added to, type the most complete version of the record.

When the information was crossed out, was not replaced, and cannot be read, mark the field as unreadable by pressing Ctrl+U.

When every entry on a record cannot be read, mark the entire record as unreadable by pressing Ctrl+Shift+U.

Death Day

Type the one- or two-digit number for the day. If no death date was recorded but a burial date was, type the burial day in this field.

The dates usually follow the “dd.mm.yyyy” format. Be aware that the day usually comes before the month.

If the day was not recorded, or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: 22

Death Month

Type the first three letters of the month: Jan, Feb, Mar, etc. If no death date was recorded but a burial date was, type the burial month in this field.

The dates usually follow the “dd.mm.yyyy” format. Be aware that the day usually comes before the month.

If the month was not recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: Jun

Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the image or from the previous or next image. If you still cannot determine the full four-digit year, type what was written on the record.

If no death date was recorded but a burial date was, type the burial year in this field.

If the year was not recorded, or was written as a variation of the word “unknown,” press Ctrl+B to mark this field as blank.

Click here to see an example: 1901

Diacritics and Other Characters

If the name of a person or locality is written with a character not on your keyboard, such as the “ó” in Nicoló, please insert the character by clicking on the Enter special international characters icon (a square with an “ñ” in it) and selecting the character you want to insert, or:

  1. In the menu bar, click Edit.
  2. Click International Letters.
  3. Click the letter you want to insert.

Given Names

The given names may be written either before or after the surname. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

Do not include titles or terms, such as Baby, Mr, or Jr, with the name. If a name was abbreviated, type it as it was written in the document. Do not type a period after the abbreviation. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word “unknown,” press Ctrl+B to mark this field as blank.

Click here to see an example: Ctrl+B

Click here to see an example: W Alfred

Handwriting Help

[The best way for handwriting help is to ask other indexers what they see by using the Share Batch feature found within the Indexing program. See How Indexers Can Share A Batch within the Library of FamilySearch Indexing Information Forums to get the instructions and then you can share within any group / blog / forums you are part of.]

Many of these records are handwritten. The handwriting resource on the data entry screen may help you decipher the handwriting.

To access this resource, click the Handwriting Help icon (an inkwell with an orange feather quill).

The best help for deciphering difficult handwriting is the document itself. Before indexing, study the entire batch to determine the unique writing style of the recorder. Compare questionable letters with other names on the document.

Highlights and Using the Ruler

Because of the many different forms found in this project, highlights are not available. You may use the ruler instead to follow a record across an image.

If you choose to use the ruler, please be aware that it is not anchored to the indexing screen and does not automatically move as you move to a new entry. To use the ruler:

  1. In the menu bar, click View.
  2. Click Show Ruler.

You can move the ruler and adjust its width. To do this:

  1. Position the mouse pointer over the ruler bar. When the pointer turns into a four-pointed arrow, click and hold the left mouse button while you move your mouse to drag the ruler to a new location on the screen.
  2. To adjust the width of the ruler, position the mouse pointer at the top or bottom edge of the ruler bar. When the pointer turns into a two-pointed arrow, click and hold the left mouse button, and then move your mouse up or down to change the width of the ruler.

Image Navigation

If needed, you can move around the image to view the information you need.

Use one of the following methods to move quickly around the image:

  • Place the mouse over the image, and click and drag the image.
  • Use the scroll bars on the right of the screen and under the document image to scroll up, down, left, or right.
  • Click the Image Navigation tab, and in the Image Navigation window, click and drag the gray highlight to the image portion you want to view.

Image Type

Click in the Image Type field, and then click the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of a previous image in the same batch, or is unreadable, select the corresponding option from the list. If the image does not contain one of the record types being indexed in this project, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Then continue to the next image, or submit the batch.

Click here to see an example: Normal

Click here to see an example: Normal

Click here to see an example: No Extractable Data Image

Click here to see an example: No Extractable Data Image

Indexing Records and Names

Index the names listed on an image even if the death or burial dates were not included.

Sometimes the cemetery transcription included the names of parents, spouses, or children. Do not index the names of relatives mentioned on the transcript. Only index the names of those who were buried in the cemetery. 

Any image containing data that does not include the name of at least one person should be marked as a No Extractable Data Image.

Municipality

Type the name of the municipality.

If the municipality was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance by pressing Ctrl+F. If you are not sure what the abbreviation stands for, index what was written. Do not include punctuation, except hyphens and apostrophes when they were written as part of the place-name.

If no municipality was recorded or was written as a variation of the word “unknown,” press Tab to skip this field.

Click here to see an example: Alida

Number of Records per Image

The data entry for this project is set at one record per image. 

If an image contains multiple names, you will need to add entry lines in the data entry area to match the number of records on the image. To add entry lines:

  1. In the menu bar, click Tools.
  2. Click Records per Image
  3. Click in the Number of records box, and type the number of records on the image.
  4. Click OK.

If you press Tab or Enter after you complete the last record on an image, a message will appear asking if you want to add one or more records to the image. If you have already indexed all the records on the image, do the following:

  1. Ensure that 0 (zero) is in the Number of records box.
  2. Click OK.

    Organizing Fields

    The indexing fields are usually set up in order so you can move smoothly through the document being indexed. However, you can rearrange the order of the fields, if it is helpful, or hide fields that are not needed.

    • Click View.
    • Click Organize Fields.
    • In the Selected Fields window, click the name of the field you want to move or hide.
    • Using the arrows to the right, move the highlighted field up or down or into the Hidden Fields window.
    • Press OK when you are finished.

    Or:

    • Right-click the field header.
    • Click Organize Fields….
    • In the Selected Fields window, click the name of the field you want to move or hide.
    • Using the arrows to the right, move the highlighted field up or down or into the Hidden Fields window.
    • Press OK when you are finished.

    Rotating Images

    Some images in this project may be upside down.

    To rotate images, you can either:

    • Click the Rotate image left or Rotate image right icon.
    • Click the View menu, and click Rotate Left or Rotate Right.

    You can rotate an image 90 degrees to the left or right.

    • To rotate an image 90 degrees counterclockwise, click the Rotate image left by 90 degrees icon.
    • To rotate an image 90 degrees clockwise, click the Rotate image right by 90 degrees icon.

    To rotate an image 180 degrees, click either icon twice.

    Surnames

    The surnames may be written either before or after the given names. Be sure to type the parts of the name in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the given names field.

    Maiden surnames are considered as surnames and should be typed in the surname field before the married surname.

    Do not include titles or terms, such as Mrs, Mr, or Jr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written in the document as part of the name. Do not expand abbreviations. Type what you see in the document.

    Do not assume the surname from parents’ names included on the image.

    If the surname was not recorded or was written as a variation of the word “unknown,” press Ctrl+B to mark this field as blank.

    Click here to see an example: Reid Abrams

    Click here to see an example: Clark Abrey


    All photos within this post come from the FamilySearch Indexing links listed directly above each photo all other information comes from

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